Documentation
Manages the creation, approval and search of electronic documents (EDM – Electronic Data Management) like procedures, specifications, standards, certifications, manuals,…. The tool enables document creation in an environment similar to Microsoft Office and further to go through an approval process with predefined approvers according to each category. The documents can be integrated and used as training material in the “Training” module and be accessed through QR Code that is automatically generated by the system. The module also manages versions and expiration alerts if necessary.
Key Functionalities
Key functionalities include the following:
- Approval workflow (configurable)
- Email notifications/alerts
- Database with documents for reference
- Documents distribution (configurable)
- Templates (configurable)
- Versioning
- QR code creator
- Automatic reports – by month, by applied department, by applied area, by type, by status and pending approvals
Impact
- Standardization (e.g. forms, database, instructions/tasks…)
- Reduction of approval time (e.g. waiting time)
- Elimination of NVAA to generate reports and to find related documentation
- Improvement on performance management (e.g. indicators, real time information,…)
- Control and traceability – reduction of duplicity and expired documents
- Cost reduction with paper forms (print shop)